Centralized Tracking for Your Reconstruction Pipeline

Many contractors start off their reconstruction journeys running their projects from Memory Lane. The problem is this model is not sustainable as the volume of work spikes.

A centralized Production Report gives everyone immediate visibility. Accounting knows exactly when the next project draw is coming, coordinators can proactively jump in on customer follow-ups, and leadership can spot bottlenecked jobs before they tankyour monthly revenue.

A weekly review allows your team to:

  • Identify stalled jobs
  • Spot bottlenecks before they impact revenue
  • Monitor project timelines and workloads
  • Improve accountability across departments

Clear communication reduces duplicate work, missed follow-ups, and customer frustration.

Pro-Tip: Send the Production Report out the day before your weekly meeting. Give your team a chance to review it so nobody is looking at the data for the first time while sitting in the conference room.

How to Run an Efficient, Results-Driven WIP Meeting

A Production report is the foundation of a weekly WIP Meeting. The meeting should bring project managers, operational leaders, and production teams together to review active projects and address obstacles as a group.

Instead of rehashing every single project detail, use your report to manage by exception. Focus heavily on these three crucial DASH statuses:

  • Pre-Production: Approved or sold jobs that haven't started yet. (Are we stuck on permits, material delays, or scheduling?)
  • Work In Progress (WIP): Construction has started.
  • Completed Without Paperwork: The physical work is done, but the Certificate of Satisfaction (COS) isn't signed. Warning: These are your delayed billing traps. Monitor weekly until the final paperwork is in.

Questions to Ask

Keep the momentum moving by focusing on these questions:

  • What jobs haven't moved since last week?
  • Which jobs are waiting on customer decisions?
  • Which projects are nearing completion?
  • Are any jobs threatening to bleed past their budget?
  • Which projects are nearing next draw?
  • Are there any roadblocks preventing invoicing or collections?

Watch:

Build This Report in 13 Minutes

Ready to set this up? We put together a quick video showing you exactly how to build a Production Report, run it, and save it as a Favorite to your DASH Home Page Bookmarks so it's always one click away.